Archive for September, 2008

5 Reasons Active Listening Skills Benefit Your Conversations

// September 18th, 2008 // 1 Comment » // Personal Development

No Talking!
Secret by DuquesaMercedes

How often have you thought that you should have listened to someone? This could come in many forms, such as forgetting an important fact due to not actively listening to the person or you might wish you had taken their advice if you had listened. I find myself very guilty of using conversations to express myself. This isn’t a bad thing, but I wait for my turn to speak rather than focusing on the person speaking. We often like to share our stories and opinions and this becomes a problem when we fail to listen to other stories and opinions because we are focused on ourselves. If we just stop trying to hog the conversation and listen more then we could find new perspectives and insight that we wouldn’t have noticed otherwise.


When we get into a conversation about opposing ideas we are more likely to be focused on how to prove our point rather than using active listening to consider the other side. Find any conversation about the presidential election with opposing ideas and you will have a hard time finding someone that is truly willing to listen to the other side. This means that we are missing important information because we aren’t listening to it. There is the assumption that our viewpoint is right, so we don’t allow the other viewpoint. You aren’t hurting only yourself, but others too.


The conversations that you have are very important. They are your main interaction with others, so you would want to make the most out of those conversations. By trying to improve your active listening skills you will be giving yourself many benefits. Here are a few:


Others notice – I can tell when someone isn’t trying to listen to what I have to say. It isn’t a nice feeling because it feels like my opinion doesn’t matter. I am less likely to value the other person’s opinion if they do not take the time to value mine. This can hurt relationships you have with others. Many couples complain that their partner doesn’t listen to them enough. This tends to hurt others feelings.

Give a little and you get more back – I am sure you have the greatest story to tell and you are dying to tell it once your friend is done telling his story. The problem is that your friend doesn’t feel like you listened to his story so he isn’t going to listen as hard to your story. The more interested you seem in other people then the more interested they will be in you. There must be one person that you love talking to because they seem so intrigued in your stories. Once they start telling you something then you feel more interested because they made some effort so you can too.

You miss out on great details – We all learn best from others. I know that I can fix a computer better if someone tells me how. There are multiple opportunities to learn things in each conversation. You can learn a little about politics, a different job, awesome hobbies, and much more. Let’s say that Jane is talking about her weekend and finding a great place to pick fruit for a low cost, but you aren’t actively listening since you want to tell her about your weekend. You missed the chance for some great cheap fruit. You can’t experience everything in life, so you have to live through other people. This means that you have to really take interest in their activities as If you did them. The hiking trip that John took had to be great though you might not get to do it, but you can listen about the details of it to feel like you got to experience a little part of it. If you succeed doing everything that you are told about then that is quite the extraordinary feat, but until that happens then you can get tiny experiences through listening to others.


Anticipating what will be said isn’t effective – Some people are predictable, but that doesn’t mean that they will always be predictable. You can’t be in someone else’s head, so you shouldn’t try. You will start to hear the things that you think they will say rather than the things that are actually being said. You make yourself bored with the conversation because you assume that it is predictable. Try to act as if this is something totally new to you. Don’t focus on what will be said you should focus on what is being said.


Knowing the full story helps solve problems – Not having all the details can make a problem seem different than it really should be. You might be helping a friend with a relationship problem, but if you interrupt before the friend is done then you will not have all the details needed to really be much of a help. We all like to try to help quickly and we assume that we can fill in the blanks if we know the first part (see last tip: don’t assume you know what they will say). If someone starts off saying that they can’t find time for their work then you might assume they are lacking productivity skills, but in reality they are quite productive but commit to more things than they should. You won’t know this if you assume they need some help with productivity skills. Wait until the very end to throw in your two cents.


We often talk to learn about other things. This could be a simple conversation about hobbies or a business meeting to form a new plan. A conversation is an exchange of ideas and opinions. You already know exactly what you will be saying, so why is it so interesting? You have heard it, because you thought it! You should be bored with what you will say and far more interested in the other person since you don’t know what they will say. Often times you don’t even need to really throw in your own opinions or ideas. If they don’t benefit the conversation then try to see if you can get by with just the other person talking. This means that you have your attention on them, use clarifying questions, ask open ended questions, and inquire. Only ask questions rather than statements. See if you can limit your talking to the bare minimum and see the difference in your conversations and the way others act.

How to become more productive in a smaller amount of time

// September 10th, 2008 // 1 Comment » // Productivity

Photo by Eschipul
Photo By Eschipul


I have found that the less time that I have to complete something the more productive I am with that time. For example, we can all remember the times in school that you had weeks to finish a project. There was plenty of time to complete the project before the due date, but I am almost sure that the weekend before the project was due (most likely that Monday) was the time that most of the project was done. You can blame most of the wasted time on procrastination, but I find that I act the same way in other areas. I will be more likely to eat some blueberries for a snack if there is a lot of them, but I will think twice about eating them if there are only a few left. I am more likely to cherish the last few far more than I did the first few. My time management is similar to this. If I have a week to work then I am not stressed to produce much, but I will focus a lot more if I have only a day to complete something. We can use this to our advantage though.


Using the limited time you have effectively


It isn’t always a bad thing that you wait until the last minute to start a project, but it leads to more stress and often times a less than desirable outcome. I know that I produce my worst work when I don’t have time to revise or even rethink the idea. Although you wait until the last minute you do complete the project, so it isn’t always a bad thing. First we have to understand that we will work harder when time is limited, so it makes sense to limit time more often. We are not as likely to waste as much time when there is less time to waste. If there is only an hour until a deadline, then if the project is not finished I am sure that very little time of that hour is wasted. On the other hand, if you have a day to complete it then the project is less likely to be worked on. We are not pressed for time, so we are more likely to go make that sandwich, play a game, do something other than work.

Trick yourself into being more productive in a short period of time


A great method to use is limiting the amount of time you work on a project. This will create a situation that you are pressed for time when you really aren’t. You might have a week to work on a project, but break up the time into short amounts. Perhaps you have a large paper due by next Monday. Here are a few tips to be more productive with your time:

1. Measure the time needed – You know that the paper will have to be five pages in merely a week. You know what you would be most comfortable producing, such as a page a day or even a half a page a day or more. Now that you know how much to get done each day you must decide how much time is required for each piece. Maybe producing a page would take an hour. The total amount of time should be only five hours.

2. Plan and assign a time to work on the project – You know that the project should take only five hours to complete, but if you were to attempt to sit down and do it all then it might not get done. I have trouble focusing on a project for an hour straight, but five hours is near impossible to be completely productive the whole time. There is no reason to waste time by being unproductive. Instead break up the task over a period you want, such as one hour devoted to the project a day. Plan for this hour, and make sure there are no distractions.

3. Using the time effectively – I have a bad habit of sitting down to work on something and having the best plan for what to do. Unfortunately sometimes I don’t do what I plan. I might sit there and stare at the computer for twenty minutes trying to form my ideas which makes the process take longer. If I think I am only going to work on the project for an hour and I don’t feel I have enough done in that hour I will stay there until I feel I have completed enough. This might be an extra hour or more. This tends to hurt my productivity because I am not using every minute as well as I could. Now that the project is only assigned an hour for this task, then that is all the time that we will use. This means if after an hour you only have half a page then you have to work harder in your hour tomorrow. You can write down any ideas for tomorrow, but try not to work on it anymore. You must use only the time that you have, and change to something else when the time is up.


Why you shouldn’t work longer


This starts to create a feeling that you really do have limited time even if you still have a week to do it. You are more likely to be productive in that next hour because you have a time frame. You will start to cherish that small amount of time to work. You won’t have to dread the task because you know it will only take as long as you want. You have to have realistic goals though. You can’t expect to produce a great paper in only twenty minutes a day. The short periods of intense work will work far better than long periods of small amount of productivity. You are more likely to come into the next hour of work with ideas and fuel to go the whole time if you know that you will be done at a set time. Set up a time period and start today!